MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
BRAZIL, INDIANA
FOR JANUARY 8, 2020
A meeting with the Board of Public Works was held on January 8, 2020 at 10:00 a.m. in the Council Chambers of the Brazil City Hall. The meeting was called to order by Mayor Brian Wyndham.
ROLL CALL: Ruthann Jeffries, Linda Messmer, Mayor Wyndham, City Attorney Traci Orman, Planning and Zoning Administrator Cathy Hunter
OTHERS PRESENT: Police Chief Clint McQueen, Fire Chief Jake Bennett, Brazil Times Editor Frank Phillips
PLEDGE: The pledge to the Flag was led by Mayor Wyndham.
APPROVAL OF MINUTES: Linda Messmer made a motion to approve minutes from December 24, 2019; seconded by Ruthann Jeffries. The motion passed 3-0.
AUDIENCE COMMENTS: NONE
OLD BUSINESS: NONE
POLICE CHIEF REPORT: Clint McQueen
- There were 1269 total calls for police service in 2019.
- Police staff is at full capacity with 4 detectives.
- Shop With A Cop 2019 helped 100 children this Christmas.
Linda Messmer asked about abandoned vehicles and jurisdiction. Police Chief Clint McQueen commented there is a difference between privately owned property vs City street property. Police Chief and Planning/Zoning will continue combined efforts to eliminate abandoned vehicles within the City limits.
NEW BUSINESS:
- Amending Resolution 5-2019: A Resolution Authorizing the Issuance of a Fire Truck Request for Proposals and Appointing a Scoring Committee – Mayor Wyndham requested that Mary Jo Archer be added to the scoring committee to replace Traci Orman. Ruthann Jeffries made a motion to add Mary Jo Archer to the committee to replace Traci Orman, seconded by Linda Messmer. The motion passed 3-0.
- Resolution 1-2020: A Resolution Accepting Real Property, 411 S Chicago Ave.) – Linda Messmer made a motion to accept Resolution 1-2020, seconded by Ruthann Jeffries. The motion passed 3-0.
- Approval of Police Contract – This is a one-year contract between the City of Brazil and the Fraternal Order of Police Clay County Lodge #114 for 2020. Ruthann Jeffries made a motion to approve the one-year contract, seconded by Linda Messmer. The motion passed 3-0.
- Contracts for Rate Study – Rates are reassessed every few years to ensure the City’s utility rates are sufficient, up to date and current on pricing. The City has asked Baker Tilly Municipal Advisors, LLC to provide the City with municipal advisory and accounting services related to a rate study. Ruthann Jeffries made a motion to approve Baker Tilly to provide rate study services and approved the contracts for rate studies for water ($7,500), wastewater ($7,500), and stormwater ($7,500), seconded by Linda Messmer. The motion passed 3-0.
- Approval to add Karen Boes to Cell Phone Reimbursement List – Ruthann Jeffries made a motion to add new Council Member Karen Boes to the cell phone reimbursement list for 2020, and to remove employee Brad Archer from the list, seconded by Linda Messmer. The motion passed 3-0.
CLAIMS:
- Clerk – Linda Messmer made a motion to approve; seconded by Ruthann Jeffries. The motion passed 3-0
- Utilities – Ruthann Jeffries made a motion to approve; seconded by Linda Messmer. The motion passed 3-0.
ADJOURNMENT: A motion to adjourn the meeting was made by Ruthann Jeffries; seconded by Linda Messmer. The motion passed 3-0. Meeting was adjourned at 10:29 a.m.
