MINUTES OF
THE BOARD OF PUBLIC WORKS AND SAFETY
BRAZIL, INDIANA
FOR JUNE 22, 2022
A meeting with the Board of Public Works was held on June 22, 2022, at 10:00 a.m. in the Council Chambers of the Brazil City Hall. The meeting was called to order by Mayor Wyndham.
Pledge was led by Mayor Wyndham.
ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Linda Messmer, Deputy Clerk Melissa Dorsett, City Attorney Traci Orman
OTHERS PRESENT: Fire Chief Jake Bennett, Police Chief Clint McQueen, Wastewater Supt. Dallas King, MS4 Director Cara Mackenzie, Planning and Zoning Administrator Janet McClellan, PZ Assistant Cathy Hunter, Water Plant Supervisor Katrina Raubuch, Grant Administrator Kristy Jerrell, Tony Akles with Strand Associates, Steve Bender with Midwestern Engineering, Van Baker with VanHoy & Sons Contracting, Garret Jesperson with TSW Utility Solutions, Ashley Brown, intern with Cox, Zwerner, Gambill & Sullivan, Gretchen VanPelt from the Brazil Times, Resident Daniel Rose
APPROVAL OF MINUTES: Ruthann Jeffries made a motion to approve minutes from June 8, 2022, seconded by Mayor Wyndham. The motion passed 3-0.
AUDIENCE COMMENTS: None
OLD BUSINESS: None
NEW BUSINESS:
- Public Hearing – A Public Hearing was opened at 10:03 a.m. to discuss the Stormwater Improvements Construction Project. Kristy Jerrell, with Jerrell Consulting and Grant Administration Services was present to discuss the project. The Public Hearing was closed at 10:14 a.m. (Minutes are attached provided by Kristy Jerrell.)
- US 40 Water Main Line Relocation Project – Steve Bender from Midwestern Engineering was present to open bids for the US 40 Water Main Line Relocation Project. The following bids were received and opened.
| Contractor | Total Base Bid |
| B&T Drainage, Inc. | $1,222,399.00 |
| VanHoy & Sons Contracting, Inc. | $928,070.00 |
| TSW Utility Solutions, Inc. | $1,739,950.00 |
The bids will be taken under advisement and will be awarded next week.
- Community Crossings Bid Award – One bid was received for the 2022 Paving Project from Milestone Contractors for $371,723.30. The bid is $90,000 over the engineers’ estimate so Council will have to decided how to fund the difference. The Engineers’ recommendation is to award the bid to Milestone Contractors, contingent upon Council approval of funding the difference. Ruthann Jeffries made a motion to award the 2022 Paving Project Award to Milestone Contractors, contingent upon Council approval of funding the difference, approve the Notice of Award and authorize the Mayor as signatory for future documents such as the Notice to Proceed, seconded by Linda Messmer. The motion passed 3-0.
- Approval of Clean Ups – (see list) – Ruthann Jeffries made a motion to approve the Clean Up list for July 22, 2022, seconded by Linda Messmer. The motion passed.
- Approval of Mowing – (see list) – Linda Messmer made a motion to approve the Mowing List for July 22, 2922, seconded by Ruthann Jeffries. The motion passed 3-0.
- Approval of Phone Stipend – Ruthann Jeffries made a motion to add employees Thad Decker, Keith Harrington, Thomas Wellman, Josh Dickison and Cara Mackenzie to the monthly phone stipend list, seconded by Linda Messmer. The motion passed 3-0.
CLAIMS:
- Clerk’s Office – Linda Messmer made a motion to approve the claims from the Clerk’s Office; seconded by Ruthann Jeffries. The motion passed 3-0.
- Utilities’ Office – Ruthann Jeffries made a motion to approve the claims from the Utilities’ Office; seconded by Linda Messmer. The motion passed 3-0.
FUTURE AGENDA ITEMS: None
ADJOURNMENT: A motion to adjourn the meeting was made by Ruthann Jeffries seconded by Mayor Wyndham. The motion passed 2-0. Meeting was adjourned at 10:10 a.m.
