MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY

BRAZIL, INDIANA

FOR MARCH 9, 2016

 

A meeting with the Board of Public Works was held on March 9, 2016 at 10:00 a.m. in the Council Chambers of the Brazil City Hall.  The meeting was called to order by Mayor Wyndham.

ROLL CALL: Mayor Wyndham, Linda Messmer, Ruthann Jeffries, City Attorney Traci Orman, Clerk-Treasurer Karen McQueen

OTHERS PRESENT: Planning and Zoning Administrator Teresa Glenn, Planning and Zoning Assistant Charity Norris, Wastewater Superintendent Billy Goodrich, Water Superintendent Shawnette Szekely, Councilman Roy Kellar, Dan Slack, Fire Chief Jake Bennett, Police Chief Clint McQueen, Daniel Rose, Brazil Times Representative Frank Phillips

PLEDGE: The pledge to the Flag was lead by Mayor Wyndham.

APPROVAL OF MINUTES:  Linda Messmer made a motion to approve February 24, 2016 minutes; seconded by Ruthann Jeffries.  The motion passed 3-0.

 

AUDIENCE COMMENTS:  NONE

 

OLD BUSINESS: NONE

 

NEW BUSINESS:

1.)  Dan Slack- Rate Adjustment for Car Wash – Ruthann Jeffries made a motion to approve a 10% sewer rate adjustment, for 3 months, for Slack’s Car Wash.  Linda Messmer seconded.  The motion passed 3-0.

2.) Affirmation of Unsafe Building Order- 321 W. Kruzan Street – Planning and Zoning Administrator Teresa Glenn asked for the request to be tabled.

3.) Approval of Clean-Up Properties – Five properties were presented for clean-up.  The properties at 422 E. Illinois and 715 E. Hendrix were both offered extensions.  Ruthann Jeffries made a motion to approve clean-up of properties on 820 N. Columbia, 215 E. Collins, and 517 S. Walnut.  Linda Messmer seconded.  The motion passed 3-0.

4.) Britt Aero: Approval of Abatement Calculation Agreement – Ruthann Jeffries made a motion to approve the Abatement Calculation Agreement for Britt Aero/Britt Tool, Inc.  Linda Messmer seconded.  The motion passed 3-0.

5.) Midwestern Engineers- Hollybrook Invoice – Linda Messmer made a motion to approve the invoice from Midwestern Engineers for water and sewage improvements for Villas at Hollybrook in the amount of $29,123.93.   Ruthann Jeffries seconded.  The motion passed 3-0.

6.) Midwestern Engineers- Contract for Engineering Services regarding Water Grant – The City is applying for a Water System Improvements Grant through OCRA.   The City must have some preliminary services done before applying for the Grant.  The fee for these preliminary services will be $5,000.  Ruthann Jeffries made a motion to approve the Agreement between the City of Brazil and Midwestern Engineers, Inc. for the Grant.  Linda Messmer seconded.  The motion passed 3-0.

7.) Resolution 1-2016: A Resolution Authorizing the Transfer of Properties to the Clay County Redevelopment Commission and Retaining Authority to Proceed with Demolition-  Ruthann Jeffries made a motion to approve transfer via Quit Claim Deed title to the following properties which are all part of the Blight Elimination Program;

18 W. Blaine St., 305 N. Alabama St., 348 N. Colfax St., 420 E. Darley St., 503 W. Kruzan St., 621 E. Mechanic St., 704 S. Depot St., 914 S. Walnut St., 940 W. Knight St.  Linda Messmer seconded.  The motion passed 3-0.

8.) Graverson Agreement – Ruthann Jeffries made a motion to remove the sewer fee from the Graverson property on N. Depot, retroactive to the date of purchase of the property.  Linda Messmer seconded.  The motion passed 3-0.

 

FIRE REPORT: NONE

POLICE REPORT: Police Chief Clint McQueen

 Police Chief Clint McQueen presented Police Incidents for February.  The top incidents were traffic stops, suspicious activity, assisting persons, animal complaints, trespassing complaints, theft, vehicle crashes and welfare checks.

 

CLAIMS:

  • Clerk’s Office – Linda Messmer made a motion to approve, except for voucher #41655 and #41656. Ruthann Jeffries   The motion passed 3-0.
  • Utilities’ Office –Ruthann Jeffries made a motion to approve; seconded byLinda Messmer. The motion passed 3-0.

 

FUTURE AGENDA ITEMS: NONE

 

ADJOURNMENT: A motion to adjourn the meeting was made by Ruthann Jeffries; seconded by Linda Messmer.  Meeting adjourned at 11:00 a.m.  The motion passed 3-0.