MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
BRAZIL, INDIANA
FOR DECEMBER 14, 2016

A meeting with the Board of Public Works was held on December 14, 2016 at 10:00 a.m. in the Council Chambers of the Brazil City Hall. The meeting was called to order by Mayor Wyndham.
ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Linda Messmer, City Attorney Traci Orman, Deputy Clerk Melissa Dorsett
OTHERS PRESENT: Planning and Zoning Administrator Janet McClellan, Planning and Zoning Assistant Teresa Glenn, Utilities Office Sheryl Hill, Police Chief Clint McQueen, Officer Ray Walter, Detective Graig Bass, Lt. Dave Archer, Patricia Dulin from the Humane Society, Daniel and Shayna Tews, Don Dayhuff, Mark Adamson, Brazil Times Representative Frank Phillips
PLEDGE: The pledge to the Flag was lead by Mayor Wyndham.
APPROVAL OF MINUTES: November 23, 2016 minutes; Linda Messmer made a motion to approve; seconded by Ruthann Jeffries. The motion passed 3-0.

AUDIENCE COMMENTS: NONE
OLD BUSINESS: NONE

NEW BUSINESS:
1.) Mark Adamson-Agreement for Reduction in Wastewater Bill – Mark Adamson of Adamson’s Dry Cleaning was present to ask for his yearly adjustment in his wastewater bill for 2017. Ruthann Jeffries made a motion to approve a 10% wastewater adjustment for 2017; seconded by Linda Messmer. The motion passed 3-0.
2.) Chris Greenwood – Agreement for Reduction in Wastewater Bill – Chris Greenwood has his own lift station on his property. He would like a 10% reduction in his wastewater bill for 2017. Mr. Greenwood provided an invoice he had paid from Baker’s Septic Services for pumping the septic tank. Ruthann Jeffries made a motion to approve a10% wastewater adjustment 2017; seconded by Linda Messmer. The motion passed 3-0.
3.) Humane Shelter Contract – The City of Brazil has an agreement with the Clay County Humane Society for services to be provided to the City. Mayor Wyndham stated that the contract is with the City, not with the residents. Humane Shelter Representative Patricia Dulin expressed concerns with the current limitations of the contract. Linda Messmer made a motion to approve the Animal Control Contract between the City of Brazil and the Clay County Humane Society for 2017, as written; seconded by Ruthann Jeffries. The motion passed 3-0.
4.) Brazil FOP Police Contract – City Attorney Traci Orman, Mayor Wyndham, Detective Graig Bass and Chief Clint McQueen have met and negotiated a contract beneficial for the Police Department and the City. Chief McQueen stated that this contract will help with recruitments and locks in benefits and salaries. Ruthann Jeffries made a motion to approve a 1 Year Collective Bargaining Agreement from the City of Brazil and Fraternal Order of Police Clay Co. Lodge #114; seconded by Linda Messmer.
5.) Approval of Grant (OCRA Water) Contract – Jerrell Consulting – The City has been awarded a Community Development Block Grant (CDBG) from the Indiana Office of Community & Rural Affairs (IOCRA) for the purpose of constructing water improvements for the City of Brazil. Kristy Jerrell of Jerrell Consulting will be the Grant Administrator for the project. Ruthann Jeffries made a motion to approve the Agreement for Professional Grant Administration Services between the City of Brazil and Jerrell Consulting & Grant Administration Services, LLC; seconded by Linda Messmer. The motion passed 3-0.
6.) Approval of Invoice for Grant (OCRA Water) – Jerrell Consulting – Ruthann Jeffries made a motion to approve invoice from Jerrell Consulting for $26,400.00 for Grant Administration fees associated with the Water Construction Project; seconded by Linda Messmer. The motion passed 3-0.
7.) Flood Buyout Phase II, Approval of Offer – FEMA has given approval to purchase property at 250 E. Short St. owned by Daniel and Shayna Tews. The City couldn’t get a clean title due to reselling and purchase of the property by previous owners. The City can now get a clean title and needs the Board’s approval to make an offer. Ruthann Jeffries made a motion to approve the City to make an offer on property at 250 E. Short St; seconded by Linda Messmer. The motion passed 3-0.
8.) Flood Buyout Phase III, Invoices for Title Policies –City Attorney Traci Orman said that we are getting ready to close next week on all but one of the Phase III properties for the Flood Buyout. Ruthann Jeffries made a motion to approve invoices 3523 Watts, 3513 Stultz, 3522 McMillan, 3521 Lash, and 3519 McCullough from Aames Title & Closing, LLC for fees associated with titles; seconded by Linda Messmer. The motion passed 3-0.
9.) Center Point Wastewater Agreement – The City has an agreement with Center Point’s Wastewater Treatment Plant for the City to take over and run operations, including the use of a certified operator. Linda Messmer made a motion to approve the Agreement for Services Between City of Brazil, Indiana and Town of Center Point, Indiana at $12,000.00 per year for 2016-2018; seconded by Ruthann Jeffries. The motion passed 3-0.
10.) Staunton Wastewater Agreement – The City has an agreement with Staunton’s Wastewater Treatment Plant for the City to take over and run operations, including the use of a certified operator. Linda Messmer made a motion to approve the Agreement for Services Between City of Brazil, Indiana and Town of Staunton, Indiana at $24,000.00 per year for 2017-2019; seconded by Ruthann Jeffries. The motion passed 3-0.

POLICE CHIEF REPORT: Chief Clint McQueen
1.) November Report – Police Officers received and responded to 646 calls for
service in November with Theft, Battery and Drug Possession being the most
frequent.
Mayor Wyndham commended Chief McQueen on a successful 16th year of Shop With a Cop. Chief McQueen said that 100 kids were served through this program and thanked the community for always being so generous in donations.

CLAIMS:
Clerk’s Office – Linda Messmer made a motion to approve. Ruthann Jeffries seconded. The motion passed 3-0.
Utilities’ Office –Linda Messmer made a motion to approve. Ruthann Jeffries seconded. The motion passed 3-0.

FUTURE AGENDA ITEMS: NONE
AUDIENCE COMMENTS:
MAYOR COMMENTS: Mayor Wyndham stated that in order to take a proactive approach to avoid future incidents, the City has partnered with the Red Cross to hang door knockers on every home in the City to make them aware of free smoke detectors available at the Brazil City Fire Department. Ruthann Jeffries thanked Chief McQueen and firefighters for their hard work on a recent fire.

Highway 40 Project Update – Mayor Wyndham stated that everything inside the curbs/sidewalks is complete.

ADJOURNMENT: A motion to adjourn the meeting was made by Linda Messmer; seconded by Ruthann Jeffries. The motion passed 3-0. Meeting was adjourned at 10:57.