Board of Works Minutes 11.28.2018

MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY

BRAZIL, INDIANA

FOR NOVEMBER 28, 2018

A meeting with the Board of Public Works was held on November 28, 2018 at 10:00 a.m. in the Council Chambers of the Brazil City Hall.  The meeting was called to order by Mayor Wyndham.

ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Linda Messmer, City Attorney Traci Orman, Deputy Clerk Melissa Dorsett.

OTHERS PRESENT: Police Chief Clint McQueen, Fire Chief Jake Bennett, Planning and Zoning Janet McClellan, Assistant Cathy Hunter, Grant Administrator Kristy Jerrell, Daniel Rose, Mark Adamson, John Burk, Eagles President Robby Litz, Eagles Representative Rick Moore

PLEDGE: The pledge to the Flag was led by Mayor Wyndham.

APPROVAL OF MINUTES: Linda Messmer made a motion to approve minutes from November 14, 2018; seconded by Ruthann Jeffries.  The motion passed 3-0. 

AUDIENCE COMMENTS: NONE

OLD BUSINESS: NONE

POLICE CHIEF REPORT: Chief Clint McQueen

• There were 582 calls for service in October which led to 62 incident reports, 30 arrests, 33 tickets, 37 warnings, 20 crashes, 14 vehicle impounds, 4 handgun permits and 4 special events.
• The number of calls in October 2018 was less than the number of calls in October 2017 (634).
• Ruthann Jeffries asked where they take the impounded vehicles.  Chief McQueen said that the vehicles are taken to Hoosier Towing.
• Mayor Wyndham complimented Chief McQueen and the Police Dept. for traffic control during the Christmas parade.

NEW BUSINESS:

1. Public Hearing – A public hearing was opened at 10:10 to discuss the Façade Grant.  Grant Administrator Kristy Jerrell was present and will provide the minutes.  A Public Hearing was closed at 10:24.
2. Mark Adamson – Sewer Adjustment – Mark Adamson of Adamson’s Dry Cleaning was present to ask for his yearly adjustment in his wastewater bill for 2019.  Ruthann Jeffries made a motion to approve a 10% monthly wastewater adjustment for Mark Adamson for 2019; seconded by Linda Messmer.  The motion passed 3-0.
3. J.D. Burk -Sewer Adjustment – J.D. Burk of Slack’s Car Wash was present to ask for a yearly adjustment in their wastewater bill for 2019. Linda Mesmer made a motion to adjust the wastewater to 2,500 cubic ft. of usage for January, February and March 2019 bills, due to be paid in February, March and April 2019; seconded by Ruthann Jeffries.  The motion passed 3-0.
4. Dispatch Contract –The Dispatch contract with the County has already been approved through City Council and the County Council.  Chief McQueen worked with the County and decided on a 1year contract for 2019 in the amount of $101,900.00.  Linda Messmer made a motion to approve Resolution 2018-5: An Interlocal Agreement between the Clay County Board of Commissioners and the City of Brazil, Indiana Relating to Dispatch Services for the City of Brazil to be provided by Clay County, Indiana for 2019 in the amount of $101,900.00; seconded by Ruthann Jeffries.  The motion passed 3-0.
5. Humane Shelter Contract – Language about officers delivering animals to the shelter was removed from the previously approved contract.  The City does not have the means to transport animals and the City Attorney discussed the liability of transporting.  Ruthann Jeffries made a motion to approve the 2-year contract with the Humane Shelter at $25,000 per year; seconded by Linda Messmer.  The motion passed 3-0.
6. Clean Ups – Ruthann Jeffries made a motion to approve the clean up list for November 28, 2018; seconded by Linda Messmer. The motion passed 3-0.

CLAIMS: 

1. Clerk – Linda Messmer made a motion to approve; seconded by Ruthann Jeffries.  The motion passed 3-0.
2. Utilities – Ruthann Jeffries made a motion to approve; seconded by Linda Messmer.  The motion passed 3-0.

AUDIENCE COMMENTS: NONE

MAYOR COMMENTS: Mayor Wyndham thanked the Eagles for their support of the Shop with a Cop Program.  The Eagles raised $5600 for Shop with a Cop this year.

FUTURE AGENDA: There was discussion about the December 26th Board of Works Meeting since it is the day after Christmas.  It was agreed that claims will be reviewed on Friday, December 21^st and the meeting will be at the regular time of 10:00 on Wednesday, December 26^th.

ADJOURNMENT: A motion to adjourn the meeting was made by Ruthann Jeffries; seconded by Linda Messmer.  The motion passed 3-0.  Meeting was adjourned at 10:44 a.m.