FOR OCTOBER 26, 2016

A meeting with the Board of Public Works was held on October 26, 2016 at 10:00 a.m. in the Council Chambers of the Brazil City Hall. The meeting was called to order by Ruthann Jeffries.
ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Linda Messmer, Deputy Clerk Melissa Dorsett
OTHERS PRESENT: Fire Chief Jake Bennett, Street Supervisor Brian Bemis, Council Member Shane Litz, John and Mary Lash, Brazil Times Representative Frank Phillips
PLEDGE: The pledge to the Flag was lead by Mayor Wyndham.
APPROVAL OF MINUTES: September 28, 2016 and October 12, 2016 minutes; approved by Linda Messmer, seconded by Ruthann Jeffries. The motion passed 3-0.


1.) Approval of Making Offers on FEMA Phase III properties – Ruthann Jeffries made a motion to approve moving forward and making offers on the properties in Flood Buyout – Phase III for the amount of the average of the two appraisals as approved by FEMA; seconded by Linda Messmer. The motion passed 3-0. John and Mary Lash, property owners of 503. S. Franklin St., and 415 & 417 S. Alabama St. were present to discuss the next steps of the process. The City Attorney will be contacting John and Mary.
2.) Approval for Wastewater to lease to own a Street Sweeper – 7 year lease, total $195,000 – The City’s street sweeper needs to be replaced, and Wastewater Superintendent Billy Goodrich would like the City to lease instead of purchase a new one. Ruthann Jeffries made a motion to approve a 7 year lease for a Street Sweeper for $195,000; seconded by Linda Messmer. The motion passed 3-0.

FIRE CHIEF REPORT: Chief Jake Bennett
• Chief Bennett gave a report about the City’s annual hydrant checks on the 331 hydrants. He reported information such as static pressures and flow rates, or gallons per minutes, on each of the City’s hydrants and identifying hydrants that are no longer serviceable. The Firefighters have recently been repainting and properly color coding hydrants to identify hydrants that are out of service and identify the best source for water supply in the City in the event of the fire. The standardized color coding gives firefighters and officers and idea of the available gallons per minute in reference to the number of hose lines they may use.

Clerk’s Office – Ruthann Jeffries made a motion to approve. Linda Messmer seconded. The motion passed 3-0.
Utilities’ Office –Linda Messmer made a motion to approve. Ruthann Jeffries seconded. The motion passed 3-0.

The following Utilities’claim was also approved by the Board of Works:

Clay Building Trades is requesting to pay all water taps and wastewater impact fees for the remaining 16 lots at the Clay View Estates subdivision. These taps will be done once a year until the subdivision is complete. The lots are as follows:

415 Dan Dragon Ct.
1724 Dan Dragon Ct.
1744 Dan Dragon Ct.
1764 Dan Dragon Ct.
1772 Dan Dragon Ct.
1765 Dan Dragon Ct.
1759 Dan Dragon Ct.
1745 Dan Dragon Ct.
1725 Dan Dragon Ct.
503 Dan Dragon Ct.
515 S. Harry Sherer Dr.
1726 E. Don Miller Ct.
1746 E. Don Miller Ct.
1768 E. Don Miller Ct.
1776 E. Don Miller Ct.
1747 E. Don Miller Ct.

For each lot they would pay in advance the amount of $1200.00 for a water tap and $600.00 for a wastewater impact fee. This would secure that there would be the capacity for the tap whenever it was needed.

Once the lot is ready to be tapped and turned on, the Clay Building Trades would have to pay for the cost of meter and a service fee. Those would not be paid in advance due to possible rate increases in the future.

Upon approval from the Board of Works, each account would be set up and an invoice would be mailed to the Clay Buildings Trade.

ADJOURNMENT: A motion to adjourn the meeting was made by Ruthann Jeffries; seconded by Linda Messmer. The motion passed 3-0. Meeting was adjourned at 10:28.