MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
BRAZIL, INDIANA
FOR APRIL 12, 2023
A meeting with the Board of Public Works was held on April 12, 2023, at 10:00 a.m. in the Council Chambers of the Brazil City Hall. The meeting was called to order by Mayor Wyndham.
Pledge was led by Mayor Wyndham
ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Linda Messmer, Deputy Clerk Melissa Dorsett, City Attorney Traci Orman
OTHERS PRESENT: Fire Chief Jake Bennett, Police Chief Clint McQueen, PZ Administrator Janet McClellan, PZ Asst. Cathy Hunter, Tony Akles from Strand Associates, Jason Jones from Peterson Company
APPROVAL OF MINUTES: Linda Messmer made a motion to approve the minutes from March 22 and March 24, seconded by Ruthann Jeffries. The motion passed 3-0.
AUDIENCE COMMENTS: NONE
PUBLIC SAFETY REPORT: Chief Clint McQueen
- There were 692 calls for service in March which led to 71 incident reports, 17 arrests, 28 tickets, 55 warnings and 9 vehicle impounds.
- Todd Stemm will be retiring and there will be an open position on the Police Department coming up.
OLD BUSINESS:
- Award Splash Pad Project- 3 bids were received and opened on February 22nd. Peterson Company was the low bidder at $658,000. The Engineer was concerned that the Peterson Company did not provide a few things in the bid. After City Attorney review and discussion with the Engineer it is recommended that the bid be awarded to Peterson Company for $658,000. Ruthann Jeffries made a motion to award the bid to Peterson Company for $658,000, contingent upon receipt of required documents and authorizing the Mayor to sign future documents, seconded by Linda Messmer. The motion passed 3-0.
NEW BUSINESS:
- Commissioner’s Sale 2023 – Update – The City did not purchase any properties from the Commissioner’s Sale.
- Strand Agreement:
- Amendment No. 1 to Agreement for Technical Services between the City of Brazil and Strand Associates dated March 17, 2021
- Task Order 23-01 regarding PER for SRF project for water well and 25,000 feet of 24-inch high-density polyethylene raw water main.
Ruthann Jeffries made a motion to approve Amendment No.1 to the Agreement for Technical Services between the City of Brazil and Strand Associates, Inc. to extend the Agreement to March 17, 2025 and Task Order 23-01 for the New Well and Water Main Preliminary Engineering Report (PER), seconded by Linda Messmer. The motion passed 3-0.
- Senior Citizens – Memorandum of Understanding – The Senior Citizens center has asked for $6000.00 for assistance with their 2023 budget for transportation. Linda Messmer made a motion to approve the Memorandum of Understanding between the City of Brazil and the Senior Citizens of Clay County for $6000.00, contingent upon Council approval, seconded by Ruthann Jeffries. The motion passed 3-0.
- US40 Water- Raw Main Line Relocation – Van Hoy Pay Application No. 4 – Linda Messmer made a motion to approve Pay App No. 4 to Van Hoy & Son’s Contracting for $156,750.00 for services on the Raw Water Main Relocation Project, seconded by Ruthann Jeffries. The motion passed 3-0.
- Wastewater Treatment Plant (Chemical Building) – Graves Construction Pay App No. 4 – Linda Messmer made a motion to approve Pay App No. 4 to Graves Construction for $107,327.65 for services on the Chemical Feed Building, seconded by Ruthann Jeffries. The motion passed 3-0.
- Awarded Community Crossings – 2023-1 – INDOT has awarded the City of Brazil $227,842.50 for the 2023-1 project which will pave Pinckley St. and the sidewalks from 59 to Murphy.
Clerk’s Office – Ruthann Jeffries made a motion to approve the claims from the Clerk’s Office, seconded by Linda Messmer. The motion passed 3-0.
Utilities’ Office – Linda Messmer a motion to approve the claims from the Utilities’ Office, seconded Ruthann Jeffries. The motion passed 3-0.
FUTURE AGENDA ITEMS:
- There will be a Board of Works meeting on April 26, 2023.
ADJOURNMENT: A motion to adjourn the meeting was made by Linda Messmer, seconded
by Ruthann Jeffries. The motion passed 3-0. Meeting was adjourned at 10:28 a.m.
