A meeting with the Board of Public Works was held on January 10, 2014 at 10:00 a.m. in the Council Chambers of the Brazil City Hall. The meeting was called to order by Mayor Brian Wyndham.

ROLL CALL: Mayor Brian Wyndham, Ruthann Jeffries, Linda Messmer, City Attorney Traci Lawson and Deputy Clerk Melissa Dorsett.

OTHERS PRESENT: Waste Water Superintendent Billy Goodrich, Fire Chief Jake Bennett, Planning and Zoning Administrator Teresa Glenn, Mr. Daniel Rose, Mr. Mark Adamson

PLEDGE: The Pledge to the Flag was lead by Mayor Brian Wyndham.

APPROVAL OF MINUTES:

December 27, 2013, Ruthann Jeffries made a motion to approve; seconded by Linda Messmer.  The motion passed 3-0.

AUDIENCE COMMENTS:

Mr. Daniel Rose commented that he would like to see the minutes published online so they can be viewed publicly.  Mayor Wyndham said he would try to make that happen.

Mr. Rose also asked about funding for abandoned homes.  Teresa Glenn, Planning and Zoning Administrator, said she will give a monthly update on the funding.

POLICE CHIEF REPORT:  NONE

FIRE CHIEF REPORT:  Fire Chief Jake Bennett

– Chief Bennett reported a house fire during the coldest night of the year.  A lady was removed from the house unharmed.

– Meridian Towers, IVC and Inside Out Recovery had some issues with frozen pipes and sprinklers due to the low temperatures.

– A new fireman, Jordan Garrison, started today and will be sworn in tonight.

WASTEWATER SUPERINTENDENT REPORT:

-Billy Goodrich gave an update on snow removal in the City of Brazil and also talked about preparations for possible flooding.

OLD BUSINESS:

Traci Lawson spoke to Eric Somheil concerning the Water Contract with Knightsville.  They have agreed on all the terms for the water contract.  Ruthann Jeffries made a motion to approve the Water Contract with Knightsville.  Linda Messmer seconded.  The motion passed 3-0.

NEW BUSINESS: 

1.)  Mark Adamson – Sewer adjustment for Adamson’s Laundry. Mark Adamson asked for a renewal of a 10% sewer adjustment for his business,  Adamson’s Laundry.  Ruthann Jeffries motioned to approve the 10% discount for 2014.  Linda Messmer seconded.  The motion passed 3-0.  Attorney Lawson will prepare documents for Mr. Adamson to sign.

2.)  Resolution 1-2014: rescinding the Policy to Jett Sewer Lines of Private Residents or Commercial Establishments.  Traci Lawson presented a resolution rescinding the Policy to Jett Sewer Lines of Private Residents or Commercial Establishments. The existing policy went into effect in 2005.  Mayor Wyndham said that this policy is out of compliance with IDEM, and that city equipment is not allowed to be in private lines.  Linda Messmer made a motion to pass Resolution 1-2014(Resolution rescinding the Policy to Jett Sewer Lines of Private Residents or Commercial Establishments).  Ruthann Jeffries seconded.  The motion passed 3-0.

3.)  Invoice from Local Council for FEMA/IHCDA flood buyout.  Mayor Wyndham presented an invoice from Cox, Zwerner, Gambill & Sullivan, LLP in reference to FEMA/IHCDA flood buyout.  The invoice was $8,740.25. Linda Messmer made a motion to approve the invoice (total of $8,740.25) to Cox, Zwerner, Gambill & Sullivan LLP.  Ruthann Jeffries seconded.  The motion passed 3-0.  The invoice will be submitted to the State for payment in conjunction with the grant.

4.)  Approval of water relocation documents with B&T Drainage regarding the SR 340 water relocation.  Traci Lawson said that all the paperwork is in order. Ruthann Jeffries made a motion to approve the contract with B&T Drainage and the notice to proceed.  Linda Messmer seconded.  The motion passed 3-0.

5.)  Invoice from H.J. Umbaugh & Associates for Lease Rental Bond (paving). An invoice for professional services rendered in connection with planning and issuance of lease rental bonds (paving project) was presented from H.J. Umbaugh & Associates.  The total amount of invoice was for $43, 621.00.  Ruthann Jeffries made a motion to approve the  invoice for $43,621.00.  Linda Messmer seconded. The motion passed 3-0.  The invoice will be paid out of the (paving) bonds proceeds.

6.)  Set dates and time for future meetings.  Meetings are currently at 10:00 a.m. on the 2nd and 4th Wednesdays, every month, at City Hall.  Linda Messmer made a motion to maintain the current schedule.  Ruthann Jeffries seconded.  The motion passed 3-0.

CLAIMS:

1.)    Clerk’s Office – Ruthann Jeffries reviewed claims presented for payment and made a motion to approve.  Linda Messmer seconded.  The motion passed 3-0.

2.)    Utilities’ Office – Linda Messmer reviewed claims presented for payment and made a motion to approve.  Ruthann Jeffries seconded.  The motion passed 3-0.

FUTURE AGENDA ITEMS:  NONE

ADJOURNMENT:  A motion to adjourn the meeting was made by Linda Messmer, seconded by Ruthann Jeffries.  Meeting adjourned at 10:45 a.m.  The motion passed 3-0.

NEWBOWMINUTESJAN10-2014 (PDF)