MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
BRAZIL, INDIANA
FOR JULY 27, 2016

A meeting with the Board of Public Works was held on July 27, 2016 at 10:00 a.m. in the Council Chambers of the Brazil City Hall. The meeting was called to order by Mayor Wyndham.
ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Linda Messmer, Deputy Clerk Melissa Dorsett, City Attorney Traci Orman
OTHERS PRESENT: Planning and Zoning Administrator Teresa Glenn, Police Captain Dennis Archer, Fire Chief Jake Bennett, Firefighter Troy McQueen, Water Superintendent Shawnette Szekely, Clay Community School Corporation Superintendent Jeff Fritz, Tom Reberger, Daniel Rose
PLEDGE: The pledge to the Flag was lead by Mayor Wyndham.
APPROVAL OF MINUTES: June 15, June 29, July 13, July 18, July 20; Ruthann
Jeffries made a motion to approve; seconded by Linda Messmer. The motion passed
3-0.
APPROVAL OF MINUTES EXECUTIVE MEETINGS: July 8, July 20; Ruthann
Jeffries made a motion to approve; seconded by Linda Messmer. The motion passed
3-0.

OLD BUSINESS:
1.) Decision from Executive Session – The Board of Works met on July 20, 2016 to discuss upholding or reversing disciplinary action. Linda Messmer made a motion to reverse the disciplinary action; seconded by Ruthann Jeffries. The motion passed 3-0.

NEW BUSINESS:
1.) Shawnette Szekely – Water Superintendent Shawnette Szekely stated that an area was overlooked during the Hwy 40 project. The City would like to eliminate a water main at Murphy and 40 and it would be easier to do it now while Hwy 40 is open. Gradex quoted the project at $18,500. Shawnette explained that the Water Department does have the funds available to pay for this project. HWC did the engineering to reconfigure the new 16” water main.
2.) Cleanups – Ruthann Jeffries made a motion to approve the following properties for cleanup: 612 S. Franklin, 721 E. Mechanic, 215 N. Hoosier St., 1100 N. Forest; seconded by Linda Messmer. The motion passed 3-0.
3.) Unsafe Building Affirmation – Bill and Edith Batchelor, owners of record, spoke with Planning and Zoning Administrator Teresa Glenn prior to the BOW meeting to discuss their property on 817 S. Grant. Bill and Edith had a fire in the trailer and said that they have made arrangements to have the trailer removed. Planning and Zoning Administrator Teresa Glenn asked the Board of Works to approve a deadline of September 10, 2016 and to have the house affirmed as an Unsafe Building. Linda Messmer made a motion to approve an Unsafe Building Order for 817 S. Grant with a cleanup/removal deadline of September 10, 2016; seconded by Ruthann Jeffries. The motion passed 3-0.
4.) Water Treatment Truck Purchase – Water Superintendent Shawnette Szekely presented an estimate for a new truck for the Water Treatment Department. Shawnette would like to replace the Ford F150. $27,995 was the state minimum bid price, and Bob Bowen Ford in Brazil honored that quote. Ruthann Jeffries made a motion to approve the purchase of a new truck for the Water Treatment Department from Bob Bowen Ford for $27,995.00; seconded by Linda Messmer. The motion passed 3-0.
5.) School Corporation Building Permit Fees – Clay Community School Corporation Superintendent Jeff Fritz and Tom Reberger were present to discuss a reduction in Building Permit fees for the $18.5 million project at Northview High School. Linda Messmer explained that the Planning and Zoning office has a small budget to work with and that the Building Permit fees help the Planning and Zoning Office and the City, to clean up properties. Ruthann Jeffries stated that she thought the previous Board of Works was generous in offering a 75% reduction of fees and recommends a 25% reduction. Mayor Wyndham also recommends a 25% reduction of fees. Ruthann Jeffries made a motion to approve a 25% reduction in Building Permit fees for the Clay Community School Corporation; seconded by Linda Messmer. The motion passed 3-0.
CLAIMS:
Clerk’s Office – Ruthann Jeffries made a motion to approve. Linda Messmer seconded. The motion passed 3-0.
Utilities’ Office –Ruthann Jeffries made a motion to approve. Linda Messmer seconded. The motion passed 3-0.
FUTURE AGENDA ITEMS: NONE
MAYOR COMMENTS: NONE

ADJOURNMENT: A motion to adjourn the meeting was made by Linda Messmer; seconded by Ruthann Jeffries. The motion passed 3-0.