Board of Works Minutes 05.22.2024

MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY

BRAZIL, INDIANA

FOR MAY 22, 2024

A meeting with the Board of Public Works was held on May 22, 2024, at 10:00 a.m. in the Council Chambers of the Brazil City Hall.  The meeting was called to order by Mayor Wyndham.

The Pledge was led by Mayor Wyndham.

ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Linda Messmer, Deputy Clerk Melissa Dorsett, and City Attorney Traci Orman. 

OTHERS PRESENT: Fire Chief Jake Bennett, PZ Administrator Janet McClellan, PZ Assistant Cathy Hunter, Deputy Clerk Andrea Moon, Street Superintendent Brian Bemis, Scott Schoffstall of Central Indiana Asphalt, Representative of HASCO, Brazil Times Representative Haylee Cooper

APPROVAL OF MINUTES:  Ruthann Jeffries made a motion to approve the minutes from May 8, 2024, seconded by Mayor Brian Wyndham. The motion passed 3-0.

     AUDIENCE COMMENTS: None

PUBLIC SAFETY REPORT: Fire Chief Jake Bennett

• The Fire Department responded to 85 calls for service in April, compared to 57 calls for service in April 2023.

     OLD BUSINESS: None

     NEW BUSINESS:

1. Community Crossings 2024-1: Bid Openings – The City of Brazil was awarded funds from INDOT for the 2024 Street Surface Sealing Project.  Two bids were received and opened. 

Central Indiana Asphalt (CIA)                                Total Bid $467,569.74

HASCO                                                                      Total Bid $581,399.80

The bids will be taken under advisement and will be awarded at the June 12^th meeting.

• Splash Pad: Change Order No. 5 – Ruthann Jeffries made a motion to approve Change Order No. 5 from The Peterson Company LLC, for work on the Forest Park Splash Pad for $1,171.00, seconded by Linda Messmer.  The motion passed 3-0.         
• Planning and Zoning:
• Mows (see attached list)
• Clean Ups (see attached list)

Linda Messmer made a motion to approve the Mow List and Clean Up List for May 22, 2024, seconded by Ruthann Jeffries.  The motion passed 3-0.

CLAIMS:

1. Clerk’s Office – Linda Messmer made a motion to approve the claims from the Clerk’s Office, seconded by Ruthann Jeffries.  The motion passed 3-0.
2. Utilities’ Office – Ruthann Jeffries made a motion to approve the claims from the Utilities’ Office, seconded by Linda Messmer.  The motion passed 3-0.

FUTURE AGENDA ITEMS:

• The next meeting will be June 12, 2024 at 10:00 a.m. in the Council Chambers.

   ADJOURNMENT: A motion to adjourn the meeting was made by Ruthann Jeffries seconded  

   by Linda Messmer.  The motion passed 3-0.  The meeting was adjourned at 10:16 a.m.