MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
BRAZIL, INDIANA
FOR FEBRUARY 14, 2024
A meeting with the Board of Public Works was held on February 14, 2024, at 10:00 a.m. in the Council Chambers of the Brazil City Hall. The meeting was called to order by Mayor Wyndham.
The Pledge was led by Mayor Wyndham.
ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Clerk Treasurer Karen McQueen and City Attorney Traci Orman (Linda Messmer was absent)
OTHERS PRESENT: Fire Chief Jake Bennett, Assistant Police Chief Dennis Archer, PZ Administrator Janet McClellan, Brazil Times Representative Haylee Cooper, Tanya Reynolds, Lisa Warren and Courtney Braswell from Ridell National Bank
APPROVAL OF MINUTES: Ruthann Jeffries made a motion to approve the minutes from January 24,2024, seconded by Mayor Wyndham. The motion passed 2-0.
AUDIENCE COMMENTS: None
PUBLIC SAFETY REPORTS: None
OLD BUSINESS: None
NEW BUSINESS:
- Fire – 2024 Fire Hose Testing Agreement – Mayor Wyndham made a motion to approve the 2024 Fire Hose Testing Agreement between National Hose Testing Specialties, Inc. and the Brazil Fire Department, seconded by Ruthann Jeffries. National Hose Testing Specialties will conduct a physical inspection of all hoses and give a report to the Department. Cost will be between $3800 to $4200.
- Parks – Resolution 1-2024, A Resolution Declaring Real Property as Surplus – The City of Brazil Parks wishes to dispose of real property (62’x220’ Steel Framed Building, aka the Old Zoo Building that sits inside Craig Park). Resolution 1-2024 will allow for disposal of the Zoo Building by auction. Mayor Wyndham made a motion to approve Resolution 1-2024, A Resolution Declaring Real Property as Surplus, seconded by Ruthann Jeffries. The motion passed 2-0. The building will be sold for scrap and the existing pad will be reused.
- Planning and Zoning-
- Unsafe: 18 E. National Ave. – Owner Tanya Reynolds was present to discuss the property at 18 E. National Ave. She was never given a list of corrections needed to bring the building up to code. The Mayor would like to work directly with Tanya on the issues and the City will assist in any way they can.
- Clean Ups – (see attached list) – Mayor Wyndham made a motion to approve the Clean Up list for February 14, 2024, seconded by Ruthann Jeffries. The motion passed 2-0.
- Water-
- Raw Water Main US40: Pay Application No. 8 (Van Hoy $16,844.08) – Mayor Wyndham made a motion to approve Pay Application No.8 to Van Hoy and Son’s for the final payment on the US 40 Water Main Replacement project of $26,844.08, seconded by Ruthann Jeffries. The motion passed 2-0.
- Phone Stipend – Dennis Lovett and Owen Hunsicker – Ruthann Jeffries made a motion to approve the $30 monthly phone stipend for Dennis Lovett and Owen Hunsicker, Water Distribution employees, seconded by Mayor Wyndham. The motion passed 2-0.
- CZGS Engagement Agreement (Raw Water Main Replacement and Wells) – Traci Orman, of Cox, Zwerner, Gambill & Sullivan, presented an Engagement Letter to address the terms and conditions of the Firm’s representation of the City regarding the raw main water line replacement from plant to well field along with the new wells project.
- CZGS Engagement – Guaranteed Energy Savings Project – CZGS Engagement Agreement (Raw Water Main Replacement and Wells) – Traci Orman, of Cox, Zwerner, Gambill & Sullivan, presented an Engagement Letter to address the terms and conditions of the Firm’s representation of the City regarding the Guaranteed Energy Savings project.
CLAIMS:
- Clerk’s Office – Ruthann Jeffries made a motion to approve the claims from the Clerk’s Office, seconded by Mayor Wyndham. The motion passed 2-0.
- Utilities’ Office – Ruthann Jeffries made a motion to approve the claims from the Utilities’ Office, seconded by Mayor Wyndham. The motion passed 2-0.
FUTURE AGENDA ITEMS:
- The next meeting will be February 28th at 10:00 a.m. in the Council Chambers.
ADJOURNMENT: A motion to adjourn the meeting was made by Ruthann Jeffries seconded
by Mayor Wyndham. The motion passed 2-0. The meeting was adjourned at 10:35 a.m.
