MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY

BRAZIL, INDIANA

FOR DECEMBER 13, 2017

 

A meeting with the Board of Public Works was held on December 13, 2017 at 10:00 a.m. in the Council Chambers of the Brazil City Hall.  The meeting was called to order by Mayor Wyndham.

ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Linda Messmer, Deputy Clerk Melissa Dorsett, City Attorney Traci Orman

OTHERS PRESENT: Wastewater Superintendent Billy Goodrich, Brazil Township Trustee T.J. Sneddon, Brazil Times Editor Frank Phillips, Mark Adamson, J.D. Burk, Dan Slack, Humane Society Manager Michelle Cannava, Leigh Steele

PLEDGE: The pledge to the Flag was led by Mayor Wyndham.

APPROVAL OF MINUTES: November 22, 2017; Linda Messmer made a motion to approve; seconded by Ruthann Jeffries.  The motion passed 3-0.

OLD BUSINESS: NONE

 

NEW BUSINESS:

  • Wastewater Adjustment – Mark Adamson of Adamson’s Dry Cleaning was present to ask for his yearly adjustment in his wastewater bill for 2018. Ruthann Jeffries made a motion to approve a 10% monthly wastewater adjustment for Mark Adamson for 2018; seconded by Linda Messmer.  The motion passed 3-0.  D. Burk and Dan Slack of Slack’s Car Wash were present to ask for their yearly adjustment in their wastewater bill for 2018. Ruthann Jeffries made a motion to adjust the wastewater to 2,500 cubic ft. of usage for January, February and March 2018 bills, due to be paid in February, March and April 2018; seconded by Linda Messmer.  The motion passed 3-0.
  • Brazil Township Trustee – Fire Contract -Brazil Township Trustee T.J. Sneddon was present to discuss the 2018 contract with the City for fire protection services for Brazil Township. TJ had previously spoken with Clerk Treasurer Karen McQueen and requested to make a one-time payment at the end of January instead of two installments.  The agreed contract price was $23,500 for 2018.  Ruthann Jeffries made a motion to approve the contract for fire protection services between the City of Brazil and Brazil Township for 2018; seconded by Linda Messmer.  The motion passed 3-0.
  • Invoice Approval – GAI Community Crossings – Linda Messmer made a motion to approve an invoice for professional services associated with project monitoring for paving for October through November; seconded Ruthann Jeffries. The motion passed 3-0.
  • OCRA Stormwater Planning Grant – Agreement with State – City Attorney Traci Orman explained that the City was awarded $35,000 from OCRA for a Stormwater Planning Grant. Wastewater Superintendent Billy Goodrich explained that the grant will help to develop a plan to make fixes to some identified areas where there isn’t currently any storm drainage. This grant will be a stepping stone for the City to apply for other grants.   Ruthann Jeffries made a motion to approve the contract with the State; seconded by Linda Messmer.  The motion passed 3-0.
  • Agreement for Wastewater Services with City of Sullivan – Ruthann Jeffries made a motion to approve the Agreement for Services Between the City of Brazil and the City of Sullivan; seconded by Linda Messmer. The motion passed 3-0.  The contract is a one-year agreement for 2018.  The City of Sullivan agrees to pay $4,166.67 per month as compensation for services.
  • Police Contract – Ruthann Jeffries made a motion to approve the Police Contract with the City of Brazil for 2018; seconded by Linda Messmer. The motion passed 3-0.   Mayor Wyndham said that negotiations went well.

CLAIMS: 

  • Clerk – Linda Messmer made a motion to approve; seconded by Ruthann Jeffries. The motion passed 3-0.
  • Utilities – Ruthann Jeffries made a motion to approve; seconded by Linda Messmer. The motion passed 3-0.

 

AUDIENCE COMMENTS:  Citizen Leigh Steele asked about the potential new contractor for animal control.  Ms. Steele was concerned about animals being euthanized.  Mayor Wyndham explained that the potential contractor has advised that it would set all rescued animals up for fostering or adoption.  Mayor Wyndham stated that the Clay County Humane Society does a fine job, but are not set up for 24/7 services that the City needs.  Humane Society Representative Michelle Cannava was also concerned about the welfare of animals.  She also wanted to make sure the Society was given credit for the animals retrieved during open hours.

 

FUTURE AGENDA ITEMS: NONE

MAYOR COMMENTS: NONE

ADJOURNMENT: A motion to adjourn the meeting was made by Linda Messmer; seconded by Ruthann Jeffries.  The motion passed 3-0.  Meeting was adjourned at 10:40 a.m.