MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
FOR SEPTEMBER 28, 2016
A meeting with the Board of Public Works was held on September 28, 2016 at 10:00 a.m. in the Council Chambers of the Brazil City Hall. The meeting was called to order by Mayor Wyndham.
ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Linda Messmer, City Attorney Traci Orman, Deputy Clerk Melissa Dorsett
OTHERS PRESENT: Planning and Zoning Administrator Teresa Glenn, Fire Chief Jake Bennett, Council Member Steve Bell, Council Member Roy Kellar, Grant Administrator Kristy Jerrell, Wallace Bros. Representatives Larry Wallace, Ryan Wallace, Ryan Sutton, Brazil Times Representative Frank Phillips, Daniel Rose
PLEDGE: The pledge to the Flag was lead by Mayor Wyndham.
APPROVAL OF MINUTES: September 14, 2016 minutes; Linda Messmer made a motion to approve; seconded by Ruthann Jeffries. The motion passed 3-0.
AUDIENCE COMMENTS: NONE
OLD BUSINESS: NONE
1.) Public Hearing – Community Development Block Grant
A Public Hearing was opened at 10:03 to discuss the Indiana Office of Community and Rural Affairs (IOCRA) – Community Development Block Grant (CDBG). The Public Hearing was closed at 10:12. Minutes for the Public Hearing are provided by Grant Administrator Kristy Jerrell.
2.) Grant Agreement – Local Roads and Bridges Matching Grant Agreement – The City of Brazil has recently been awarded $605,000 from the State of Indiana through the Local Road and Bridge Matching Grant Fund. Projects have been identified through an Asset Management Plan, and the awarded money will be used on these identified projects. Linda Messmer asked about the road in Forest Green. Mayor Wyndham said that we will have Wheel Tax money to pave or repair some areas that were not previously identified and possibly be able to chip and seal the road in Forest Green. Ruthann Jeffries made a motion to approve the Local Roads and Bridges Matching Grant Agreement between the Indiana Department of Transportation (State) and the City of Brazil, and to authorize Mayor Wyndham to sign on behalf of the City; seconded by Linda Messmer. The motion passed 3-0.
3.) Approval of FEMA Phase II Invoice – Aames Titles (Tews/250 E. Short St.) – Property on 250 E. Short St. was originally included in Phase II of the FEMA Flood Buyout. The City was unable to purchase the property during Phase II. Since the property has already been identified and approved, the City would now like to purchase the property. Ruthann Jeffries made a motion to approve payment of an invoice to Aames Titles & Closing, LLC in the amount of $112.00 for a title search on property at 250 E. Short St. Seconded by Linda Messmer. Motion passed 3-0.
4.) Trash Contract – Trash proposals have been received, reviewed and scored. Wallace Bros. Disposal was the highest scored proposal and the City is now ready to enter into a 5 year contract with Wallace Bros. Disposal with services anticipated to start on October 1, 2016. Linda Messmer made a motion to approve the Agreement for Waste and Refuse Collection and Removal from Residential Property with Wallace Bros. Disposal: seconded by Ruthann Jeffries. The motion passed 5-0.
Clerk’s Office – Ruthann Jeffries made a motion to approve. Linda Messmer seconded. The motion passed 3-0.
Utilities’ Office –Linda Messmer made a motion to approve. Ruthann Jeffries seconded. The motion passed 3-0.
FUTURE AGENDA ITEMS: NONE
MAYOR COMMENTS: NONE
ADJOURNMENT: A motion to adjourn the meeting was made by Ruthann Jeffries; seconded by Linda Messmer. The motion passed 3-0. Meeting was adjourned at 10:29.