MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
BRAZIL, INDIANA
FOR SEPTEMBER 14, 2016

A meeting with the Board of Public Works was held on September 14, 2016 at 10:00 a.m. in the Council Chambers of the Brazil City Hall. The meeting was called to order by Mayor Wyndham.
ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Linda Messmer, City Attorney Traci Orman, Deputy Clerk Melissa Dorsett
OTHERS PRESENT: Planning and Zoning Administrator Teresa Glenn, Tom Van Hoy of Van & Son’s Contracting, Mark Sullivan of Midwestern Engineers, Frank Phillips of the Brazil Times, Daniel Rose
PLEDGE: The pledge to the Flag was lead by Mayor Wyndham.
APPROVAL OF MINUTES: August 17, 2016, Public Hearing and August 24, 2016 Minutes; Ruthann Jeffries made a motion to approve; seconded by Linda Messmer. The motion passed 3-0.

OLD BUSINESS: NONE

NEW BUSINESS:
1.) Approval of FEMA Phase III Invoice– Jerrell Consulting – Linda Messmer made a motion to approve invoice #1 from Jerrell Consulting for $4000.00 for services on the FEMA Phase III Flood Buyout Project; seconded by Ruthann Jeffries. The motion passed 3-0. City Attorney Traci Orman gave an update on FEMA Phase III (addition to Phase I). All appraisals are complete, and we are now waiting on IDHS/FEMA for approval. The City will then discuss making offers on these properties.
2.) Approval of Midwestern and Van Hoy Invoices – Linda Messmer made a motion to approve Pay Application #2 to Van Hoy & Son’s for $91,997.77 and Invoice #2 to Midwestern Engineers for $20,694.54 for construction engineering and inspection services for the Villas of Hollybrook; seconded by Ruthann Jeffries. The motion passed 3-0.
3.) Cleanups – Linda Messmer made a motion to approve 708 S. Grant for Cleanup; seconded by Ruthann Jeffries. The motion passed 3-0.
Mayor Wyndham commented that the property on 59 and Collins is looking much improved and that Mr. Baysinger is doing a great job on the property rehab.

CLAIMS:
Clerk’s Office – Ruthann Jeffries made a motion to approve. Linda Messmer seconded. The motion passed 3-0.
Utilities’ Office –Linda Messmer made a motion to approve. Ruthann Jeffries seconded. The motion passed 3-0.

The following requested an adjustment to their sewer/water bill:

Troy and Jennifer Farris have requested that trash service be removed from their property currently for sale, since they have already moved and are not using the trash service. Mayor Wyndham stated that we do need to collect for trash because when we go to an outside contractor we will certainly be billed for it. The request was denied by the Board.

The Apostolic Church recently had a water leak and they are asking for a one-time adjustment. The Church has never asked for an adjustment. The Board agreed to a
one-time adjustment for the Apostolic Church.

FUTURE AGENDA ITEMS: NONE

AUDIENCE COMMENTS: Frank Phillips commented that he was very pleased with the City’s prompt response to some water issues that he had on his property.

MAYOR COMMENTS: NONE

ADJOURNMENT: A motion to adjourn the meeting was made by Ruthann Jeffries; seconded by Linda Messmer. The motion passed 3-0. Meeting was adjourned at 10:29.