MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
FOR JUNE 28, 2017
A meeting with the Board of Public Works was held on June 28, 2017 at 10:00 a.m. in the Council Chambers of the Brazil City Hall. The meeting was called to order by Mayor Wyndham.
ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Linda Messmer, Deputy Clerk Melissa Dorsett, City Attorney Traci Orman
OTHERS PRESENT: Wastewater Superintendent Billy Goodrich, Planning and Zoning Administrator Janet McClellan, Fire Chief Jake Bennett, Grant Administrator Kristy Jerrell, Daniel Rose, Brazil Times Representative Frank Phillips
PLEDGE: The pledge to the Flag was led by Mayor Wyndham.
APPROVAL OF MINUTES: June 14, 2017; Ruthann Jeffries made a motion to approve; seconded by Mayor Wyndham. The motion passed 2-0.
AUDIENCE COMMENTS: NONE
1.) Revised Community Crossings Paving Contract -Bids were opened on June 7, 2017 for the 2017 Community Crossings Street Repaving Project and awarded to Wabash Valley Asphalt on June 14, 2017. The contract was revised to reflect completion time of 120 days from the Notice of Award, the time set forth in the bid documents. The original completion time listed in the contract was 60 days. The price was also adjusted to reflect Wabash Valley’s price as there was an error in Wabash Valley’s math in their bid documents. The original contract reflected $897,616.91, but the revised contract reflects the actual price of $897,618.74. Ruthann Jeffries made a motion to approve the revised Agreement between the City of Brazil and Wabash Valley Asphalt for the 2017 Community Crossings Street Repaving Project; seconded by Linda Messmer. The motion passed 3-0.
1.) OCRA: Façade – 1st Public Hearing – Grant Administrator Kristy Jerrell was present to give a general overview on the Downtown Facades Improvements Construction Project. If approved, the project will include 5 properties including 11 West National (Jim Deal), 212-214 East National (Bedwell Tire), 101-103 West National (Renaissance), 17 West National (Andy Thomas), 549 East National Avenue (Alabama Bar). Total project cost is $640,015, and requested grant amount $500,000 with a local match of $140,015. Final application needs to be submitted by September 1, 2017 and the Notice of Grant Award on October 12, 2017. Store owners must have their part of the local match in by August 1st. Ruthann Jeffries asked how these businesses were picked. Mayor Wyndham explained that these businesses were in the selected area and chose to participate in this Grant. A Public Hearing was opened at 10:23. The Public Hearing was closed at 10:24. Public Hearing minutes are provided by Kristy Jerrell.
2.) FEMA Phase II State-Local Agreement – amended – Phase II of the FEMA Flood Buyout is completed. Claims with the state are still pending. The last agreement expired and so the Board needs to approve a new agreement to be able to receive the reimbursement for claims from the State. Linda Messmer made a motion to approve the amended City of Brazil Phase 2 State-Local Agreement; seconded by Ruthann Jeffries. The motion passed 3-0.
3.) Resolution 4-2017-Accepting 1035 E. Hendrix St. – Alan Goff purchased property at 1035 E. Hendrix St. in a Commissioner’s tax sale and has offered the property to the City. The City plans to tear down the property. The property can then be sold with no restrictions. Ruthann Jeffries made a motion to approve Resolution 4-2017: A Resolution Accepting Real Property at 1035 E. Hendrix St. from Alan Goff; seconded by Linda Messmer. The motion passed 3-0.
4.) Mowing – Linda Messmer made a motion to approve the mowing list for June 28, 2017; seconded by Ruthann Jeffries. The motion passed 3-0.
5.) Wastewater Equipment Agreement – Wastewater Superintendent Billy Goodrich explained that the Wastewater Department usually trades in equipment every 2 years, but because the equipment is in great shape they have decided to accept a 1 year municipality trade in program. Machines must be traded in every year. The trade cost will be assessed per hours of usage only on current machines at the rate of $21.50 per hour. Linda Messmer made a motion to approve the 1 year municipality trade agreement with Bobcat of Indy; seconded by Ruthann Jeffries. The motion passed 3-0.
Park’s Drainage Project Update: Billy Goodrich presented a video of the completed
and functioning drainage project. Ruthann Jeffries asked about flooding in some areas. Billy explained that we will revisit some of the areas after the Carnival. Mayor Wyndham thanked Billy for the great work that he and his department completed.
New Hope Request – Mayor Wyndham presented a written request from Jim Bosley, CEO of New Hope, to waive building permit fees for the Davis Place. It was the consensus of the Board to not waive fees.
1.) Clerk – Linda Messmer made a motion to approve; seconded by Ruthann Jeffries. The motion passed 3-0. Also included are invoices from Keystone and GAI.
2.) Utilities – Linda Messmer made a motion to approve; seconded by Ruthann Jeffries. The motion passed 3-0.
FUTURE AGENDA ITEMS: NONE
AUDIENCE COMMENTS: NONE
MAYOR COMMENTS: NONE
ADJOURNMENT: A motion to adjourn the meeting was made by Ruthann Jeffries; seconded by Linda Messmer. The motion passed 3-0. Meeting was adjourned at 10:56 a.m.