MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
BRAZIL, INDIANA
FOR MARCH 22, 2017
A meeting with the Board of Public Works was held on March 22, 2017 at 10:00 a.m. in the Council Chambers of the Brazil City Hall. The meeting was called to order by Mayor Wyndham.
ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Linda Messmer, Deputy Clerk Melissa Dorsett, City Attorney Traci Orman.
OTHERS PRESENT: Clerk-Treasurer Karen McQueen, Wastewater Superintendent Billy Goodrich, Planning and Zoning Administrator Janet McClellan, Police Chief Clint McQueen, Fire Chief Jake Bennett, Larry Wallace of Wallace Environmental Services LLC, Brazil Times Representative Pete Wilson, Daniel Rose
PLEDGE: The pledge to the Flag was lead by Mayor Wyndham.
APPROVAL OF MINUTES: March 8, 2017 and March 21, 2017; Linda Messmer made a motion to approve; seconded by Ruthann Jeffries. The motion passed 2-0.
AUDIENCE COMMENTS: NONE
POLICE CHIEF REPORT: Chief Clint McQueen –February 2017
• Police responded to 634 calls for service including 65 criminal investigations, 13 arrests, 24 vehicle crashes, 78 tickets issued, 79 warnings issued
• Police have been assisting Planning and Zoning with property cleanups.
• Ruthann Jeffries thanked Chief McQueen for offering security with property clean ups.
FIRE CHIEF REPORT: Chief Jake Bennett – February/March 2017
• Firefighters responded to 32 calls for service in February, and responded to 15 calls for service as of March 21st.
• February 14th, Firefighters and Councilman Steve Bell placed door hangers in the SW end of the City encouraging citizens to contact the Brazil Fire Department for free smoke detectors and installation.
• February in-house training included SBCA skills, Pneumatic Air Bags Rescue, CPR and AED recertification
• March Training will included Fire Behavior research videos, Neurological Emergencies in children, review of Machine Rescue equipment and Clandestine Laboratories
WASTEWATER REPORT: Superintendent Billy Goodrich
• Billy Goodrich presented wastewater improvements from 2016 including an addition of 4101 feet of new storm sewer lines, 68 catch basins and inlets, 2862 line locates, 7820 feet of new sanitary sewer line, 18 new manholes and 17 rehabs.
• Projects for 2017 include and update to the Hendrix St. lift station and sanitary upgrades.
• Clerk Treasurer Karen McQueen and Mayor Wyndham thanked Billy Goodrich for all of the hard work.
NEW BUSINESS:
1.) Cemetery Mow Proposals – Four proposals were received and reviewed by the Board of Works in February. Ruthann Jeffries made a motion to approve the Notice of Award for Restlawn Cemetery to Lawn America for $5,500.00, and the Notice of Award for Cottage Hill Cemetery to JC Landscapes for $13,300.00 and to authorize Mayor Wyndham to sign; seconded by Linda Messmer. The motion passed 3-0.
2.) FEMA demo proposals – Two proposals were received and reviewed by the Board of Works for demolition of 6 properties in Phase III of the FEMA Flood Buyout. Linda Messmer made a motion to approve the Notice of Award for the FEMA Flood Buyout Project, Phase III Demolition and Site Restoration to Wallace Environmental Services for $43,000.00, and to approve the Agreement between the City of Brazil and Wallace Environmental Services; seconded by Ruthann Jeffries. The motion passed 3-0.
3.) Cleanups – Planning and Zoning Administrator Janet McClellan presented pictures of properties that are in need of clean up by the City. Ruthann Jeffries made a motion to approve the following properties for cleanup; 414 S. King, 539 E. Jackson, 822 W. Church, 612 S. Grant, 708 S. Grant; seconded by Linda Messmer. The motion passed 3-0.
4.) IT Servers & IT Service – Clerk Treasurer Karen McQueen explained that the City is switching software companies from Tyler Technologies to Boyce/Keystone. The current server is at end of life and needs to be replaced before Boyce/Keystone can move forward with the transition. Karen presented three options for a new server and backup server. Systems House was recommended by the City’s IT technician, Darlene Targett. Linda Messmer made a motion to accept the quote from Systems House for 2 servers at $9,185.00; seconded by Ruthann Jeffries. The motion passed 3-0.
5.) GAI Proposal – Community Crossroads – The Community Crossroads Grant is a grant that matches the LOIT money the City received from the State. GAI Consultants provides construction observation and professional services to assist with the City of Brazil’s 2017 Community Crossing Asphalt Paving Project, RPR services and 2017 updates to the Asset Management Plan. Ruthann Jeffries made a motion to approve the Professional Services Agreement between GAI Consultants, Inc. and the City of Brazil for project D170213.00; seconded by Linda Messmer. The motion passed 3-0. The project total is not to exceed $37,700.00.
6.) Resolution 2-2017 – Accepting 721 E. Mechanic St. property – A structure at 721 E. Mechanic St. partially burned on December 5, 2016 leaving ¼ of the structure. This structure has not yet been cleaned up. The owner is not local and does not have the resources to clean up the property. Owner is going to give the property to the City and the City will be cleaning it up. City Attorney Traci Orman said that the title is clean. Linda Messmer made a motion to approve Resolution 2-2017: A Resolution Accepting Real Property (721 E. Mechanic St.); seconded by Ruthann Jeffries. The motion passed 3-0.
CLAIMS:
1.) Clerk – Linda Messmer made a motion to approve; seconded by Ruthann Jeffries. The motion passed 3-0
2.) Utilities – Ruthann Jeffries made a motion to approve; seconded by Linda Messmer. The motion passed 3-0.
FUTURE AGENDA ITEMS: NONE
AUDIENCE COMMENTS:
• Daniel Rose complained about seeing mattresses and TVs already laying out for heavy trash pickup. He also noticed that people are not putting up their trash cans after pickup. Mayor Wyndham commented that the trash cans have been an issue all over the City and that we have started to send letters out.
• Planning and Zoning Administrator Janet McClellan stated that heavy trash pickup is scheduled for April 7th and will be every Friday in April.
• Linda Messmer expressed concerns about some sidewalks lower than the roads in the City and flooding issues. Mayor Wyndham said that we will talk to Billy Goodrich and assess these issues.
MAYOR COMMENTS: Mayor Wyndham said that there are some church groups wanting to help with property cleanups as a service project.
ADJOURNMENT: A motion to adjourn the meeting was made by Ruthann Jeffries; seconded by Linda Messmer. The motion passed 3-0. Meeting was adjourned at 10:50 a.m.
