MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
BRAZIL, INDIANA
FOR JANUARY 25, 2017
A meeting with the Board of Public Works was held on January 25, 2017 at 10:00 a.m. in the Council Chambers of the Brazil City Hall. The meeting was called to order by Ruthann Jeffries.
ROLL CALL: Ruthann Jeffries, Linda Messmer, City Attorney Traci Orman, Deputy Clerk Melissa Dorsett
OTHERS PRESENT: Planning and Zoning Administrator Janet McClellan, Police Chief Clint McQueen, Fire Chief Jake Bennett, Council Member Steve Bell, Daniel Rose
PLEDGE: The pledge to the Flag was lead by Ruthann Jeffries.
APPROVAL OF MINUTES: January 11, 2017 minutes; Linda Messmer made a motion to approve; seconded by Ruthann Jeffries. The motion passed 2-0.
AUDIENCE COMMENTS:
• Daniel Rose asked for an update on the Villas of Hollybrook Water and Wastewater improvements. Wastewater Superintendent Billy Goodrich said that the City is working on resolving any issues.
POLICE CHIEF REPORT: Chief Clint McQueen
• Chief McQueen has requested that the Board approve the hiring of Zachary Overton as a full-time officer. Linda Messmer made a motion to approve the hiring of Zachary Overton as a full-time officer with the City of Brazil Police Department; seconded by Ruthann Jeffries. The motion passed 2-0. Chief McQueen said that this will make 13 full-time officers with the Police Department and that he has 3 candidates waiting to be interviewed for the 14th position.
NEW BUSINESS:
1.) Deleting Teresa Glenn and adding Janet McClellan/Phone Stipend – Linda Messmer made a motion to delete Teresa Glenn and add Janet McClellan to receive the monthly phone stipend; seconded by Ruthann Jeffries. The motion passed 2-0.
2.) Approval of Invoices from Ratio – Ratio Architects Inc. are the engineering firm used by the City for the Downtown Revitalization Planning Grant. These three invoices are the final draw for Ratio. Linda Messmer made a motion to approve three invoices from Ratio Architect totaling $18,150.00 and approve the Mayor to sign; seconded by Ruthann Jeffries. The motion passed 2-0.
3.) Approval of Invoice from Taylor Siefker Williams – Comp. Plan – Taylor Siefker Williams is the consulting firm used by the City for the Comprehensive Planning Grant. We are currently in the middle of the grant process and should be done with the plan by summer 2017. Linda Messmer made a motion to approve the invoice from Taylor Siefker Williams for $21,600.00 for professional services on the City of Brazil Comprehensive Plan and to approve the Mayor to sign; seconded by Ruthann Jeffries. The motion passed 2-0.
4.) Sullivan Agreement for Services 2017 – Linda Messmer made a motion to approve the Agreement for Services Between the City of Brazil, Indiana and the City of Sullivan, Indiana and to approve the Mayor to sign; seconded by Ruthann Jeffries. The motion passed 2-0. The agreement will allow for Brazil to take over and run operations for the wastewater treatment plant, including the use of a certified operator.
CLAIMS:
Clerk’s Office – Linda Messmer made a motion to approve. Ruthann Jeffries seconded. The motion passed 2-0.
Utilities’ Office – Linda Messmer made a motion to approve. Ruthann Jeffries seconded. The motion passed 2-0.
Ruthann Jeffries commented that they approved three adjustments without explanation this time, and wanted to remind citizens that they are only allowed one adjustment per year.
FUTURE AGENDA ITEMS: NONE
AUDIENCE COMMENTS:
MAYOR COMMENTS:
ADJOURNMENT: A motion to adjourn the meeting was made by Linda Messmer; seconded by Ruthann Jeffries. The motion passed 2-0. Meeting was adjourned at 10:14 a.m.
