MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
FOR JANUARY 11, 2017
A meeting with the Board of Public Works was held on January 11, 2017 at 10:00 a.m. in the Council Chambers of the Brazil City Hall. The meeting was called to order by Mayor Wyndham.
ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Linda Messmer, City Attorney Traci Orman, Deputy Clerk Melissa Dorsett
OTHERS PRESENT: Planning and Zoning Administrator Janet McClellan, Police Chief Clint McQueen, Fire Chief Jake Bennett, Council Member Steve Bell, Brazil Township Trustee T.J. Sneddon, Mark Sullivan of Midwestern Engineers, Tom Van Hoy of Van Hoy & Son’s Contracting, Brazil Times Representative Frank Phillips, Daniel Rose, Cathy Shields
PLEDGE: The pledge to the Flag was lead by Mayor Wyndham.
APPROVAL OF MINUTES: December 28, 2016 minutes; Linda Messmer made a motion to approve; seconded by Ruthann Jeffries. The motion passed 3-0.
AUDIENCE COMMENTS: NONE
1.) Cathy Shields – Unsafe Building Order – Cathy Shields of 615 W. Knight Street received notification from Planning and Zoning to bring her property up to code or the City would proceed with the Unsafe Building Order. Ms. Shields explained that the previous renter did damage to the property and that she is unable at this time to make necessary repairs. Ms. Shields also stated that she keeps the property mowed and the windows are boarded up and she is trying to sell the property. Mayor Wyndham asked the Board to grant Ms. Shields 60 days to make repairs to the property, and for the Board to reevaluate the situation after 60 days.
POLICE CHIEF REPORT: Chief Clint McQueen – December 2016 Report
• The Police Department took 519 calls for service in December including 56 Criminal Investigations, 15 Arrests, 21 Vehicle Crashes, 41 Warnings Issues and 13 Animal Calls
1.) T.J. Sneddon – Fire Contract – Ruthann Jeffries made a motion to approve the Fire Contract between the City of Brazil, Indiana and Brazil Township of Clay County, Indiana for 2017; seconded by Linda Messmer. The motion passed 3-0.
2.) OCRA Grant Agreement – This is a grant agreement with the State of Indiana for the water grant the City was recently awarded. The grant will be used to make improvements to the City plant as well as improve water lines in the SW quadrant of the City. Ruthann Jeffries made a motion to approve the State of Indiana Office of Community and Rural Affairs State Community Development Block Grant Programs Grant Agreement and to authorize the Mayor to sign; seconded by Linda Messmer. The motion passed 3-0.
3.) Approval of Invoice from Midwestern Engineers – Mark Sullivan of Midwestern Engineers presented an update on the Water and Wastewater Improvements at the Villas of Hollybrook. The generator has been delivered, installed and Duke has connected to it. Mr. Sullivan also presented a Change Order No. 1 which shows an increase of $18,218.74 due to various unexpected changes in the project. Mayor Wyndham asked for Mr. Sullivan to explain the issues with the lift station. Mr. Sullivan explained that Knust Excavating had set the sewer lines one foot lower than required, and therefore caused issues with the lift station being able to function properly. Mr. Sullivan also expressed concerns about a water leak in one of the lines. Mr. Sullivan explained that Midwestern Engineers would be inspecting and verifying Van Hoy & Son’s work, to exclude Van Hoy from any liability. Ruthann Jeffries made a motion to approve Change Order No. 1, the Certificate of Substantial Completion and December invoices to Van Hoy & Son’s for $79,332.67 and Midwestern Engineers for $940.00 contingent upon today’s inspection of lift station by Midwestern Engineers to show that Van Hoy & Son’s have met all of their responsibilities; seconded by Linda Messmer. The motion passed 3-0.
4.) Resolution 1-2017: Sale of Police K9 Titan – City Police K9 Officer Robert Van Buren will begin employment with the Clay County Sheriff’s Department effective January 12, 2017. Chief McQueen would like to request that the Board give approval to sell the City owned K9 dog Titan to the Clay County Sheriff’s Department for $1.00. Robert Van Buren has been the only handler with Titan for 5 years and Chief McQueen feels it will be beneficial to keep Titan in the community. Linda Messmer made a motion to approve Resolution 1-2017: A Resolution Authorizing the Sale of Police K9 Titan to Clay County Sheriff Department for $1.00; seconded by Ruthann Jeffries. The motion passed 3-0.
5.) Set dates/times for 2017 Meetings – Ruthann Jeffries made a motion to keep the Board of Works Meetings on the second and fourth Wednesdays of every month at 10:00 a.m. Seconded by Linda Messmer. The motion passed 3-0.
Clerk’s Office – Ruthann Jeffries made a motion to approve. Linda Messmer seconded. The motion passed 3-0.
Utilities’ Office –Linda Messmer made a motion to approve. Ruthann Jeffries seconded. The motion passed 3-0.
FUTURE AGENDA ITEMS: NONE
ADJOURNMENT: A motion to adjourn the meeting was made by Ruthann Jeffries; seconded by Linda Messmer. The motion passed 3-0. Meeting was adjourned at 10:42 a.m.