MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY

BRAZIL, INDIANA

FOR JULY 26, 2017

A meeting with the Board of Public Works was held on July 26, 2017 at 10:00 a.m. in the Council Chambers of the Brazil City Hall.  The meeting was called to order by Mayor Wyndham.

ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Linda Messmer, Deputy Clerk Melissa Dorsett, City Attorney Traci Orman

OTHERS PRESENT:  Wastewater Superintendent Billy Goodrich, Planning and Zoning Administrator Janet McClellan, Midwestern Engineers Project Manager Steve Bender, Brazil Times Representative Frank Phillips, Daniel Rose

PLEDGE: The pledge to the Flag was led by Mayor Wyndham.

APPROVAL OF MINUTES: July 12, 2017; Linda Messmer made a motion to approve; seconded by Ruthann Jeffries.  The motion passed 3-0.

AUDIENCE COMMENTS:  NONE

OLD BUSINESS:

  • Award Water Grant Project – The Water Grant was awarded to the City of Brazil and is a grant funded through OCRA. Grant money will be used to make improvements to the SW quadrant of the City and some improvements at the Water Plant.  Three bids were submitted and opened at the July 12th Board of Works Meeting.  Dashiell Contracting was the lowest bidder with a total bid of $392,640.  The total amount in the grant allotted for construction was $398,700. The recommendation from Midwest Engineering was to award the contract to Dashiell Contracting.  Ruthann Jeffries made a motion to award the contract to Dashiell Contracting for $392,640.00, contingent on OCRA releasing the funds; seconded by Linda Messmer.   The motion passed 3-0.  Audience member Daniel Rose commented that when the 3 bids were read at the last meeting, one did not meet all of the criteria.  Steve Bender said that it was noted on the bid tab and is not the awarded bidder.

NEW BUSINESS:

  • Unsafe Building Affirmation 820 N. Columbia St. – Building Inspector Troy McQueen has inspected the property at 820 N. Columbia St. and recommends that it be condemned. Linda Messmer made a motion to approve the Unsafe Building Order for the property at 820 N. Columbia St; seconded by Ruthann Jeffries.  The motion passed 3-0.
  • Cell Phone Stipend – Ruthann Jeffries made a motion to approve employees Mark Norris, Dallas King, Cody Hall and Chris Head to be added to the monthly cell phone stipend; seconded by Linda Messmer. The motion passed 3-0.
  • Mowing List – Ruthann Jeffries made a motion to approve the mowing list for July 26, 2017; seconded by Linda Messmer. The motion passed 3-0.
  • Clean Up List – Linda Messmer made a motion to approve the Clean Up List as presented for July 26, 2017; seconded by Ruthann Jeffries. The motion passed 3-0.

CLAIMS:

  • Clerk – Linda Messmer made a motion to approve; seconded by Ruthann Jeffries. The motion passed 3-0.
  • Utilities – Ruthann Jeffries made a motion to approve; seconded by Linda Messmer. The motion passed 3-0.

FUTURE AGENDA ITEMS: NONE

AUDIENCE COMMENTS: NONE

MAYOR COMMENTS:  NONE

ADJOURNMENT: A motion to adjourn the meeting was made by Ruthann Jeffries; seconded by Linda Messmer.  The motion passed 3-0.  Meeting was adjourned at 10:18 a.m.