CITY OF BRAZIL
203 East National Avenue
Brazil, Indiana 47834
Phone: (812) 443-2221
Fax: (812) 446-0337
Brian Wyndham, Mayor
Karen McQueen, Clerk-Treasurer
MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
FOR APRIL 22, 2015
A meeting with the Board of Public Works was held on April 22, 2015 at 10:00 a.m. in the Council Chambers of the Brazil City Hall. The meeting was called to order by Mayor Wyndham.
ROLL CALL: Mayor Wyndham, Ruthann Jeffries, Linda Messmer, City Attorney Traci Orman and Deputy Clerk Melissa Dorsett
OTHERS PRESENT: Planning and Zoning Administrator Teresa Glenn, Wastewater Superintendent Billy Goodrich, Fire Chief Jake Bennett, Utilities’ Office Assistant Lacey Pearson, Council Member Carrol Evans, Brazil Times Representative Ernest Rollins, Daniel Rose
PLEDGE: The pledge to the Flag was lead by Mayor Wyndham.
APPROVAL OF MINUTES: April 8, 2015, Linda Messmer made a motion to approve. Ruthann Jeffries seconded. The motion passed 3-0. April 10, 2015, Linda Messmer made a motion to approve. Ruthann Jeffries seconded. The motion passed 3-0.
OLD BUSINESS: NONE
1.) Resolution 3-2015- Lawn Meters – The City of Brazil currently has in place a lawn meter program in which Utility customers can obtain and use a meter which is specially used for outside “lawn” purposed and which said customers are not charged a corresponding sewage charge for water used through the lawn meter. City Attorney Traci Orman and Utilities’ Office Assistant Lacey Pearson have been working on changes to the lawn meter program. Resolution 3-2015 will change the lawn meter program to an ownership instead of a lease. The new program will allow residents to own their meter. The City will not maintain the lawn meter, but will still read it. The City will install the meter, but it will be the owner’s responsibility thereafter to take down for winterization in the fall, and reconnect in the spring. Ruthann Jeffries made a motion to approve Resolution 3-2015, A Resolution Regarding the Lawn Meter Program. Linda Messmer seconded. The motion passed 3-0.
2.) Contractor Agreement and Notice to Proceed for the Pump Project at the Water Treatment Plant – A Contractor Agreement was designed by HWC Engineering between Bastin Logan Water Services and the City of Brazil to replace one of the high service pumps at the Water Treatment Plant, with associating demolition and piping revisions. The total project cost will be $64,348.00. Linda Messmer made a motion to enter into the agreement with Bastin Logan Water Services and to execute the notice to proceed. Ruthann Jeffries seconded. The motion passed 3-0.
3.) Agreement for Services between Staunton and Brazil regarding Staunton Waste Water Treatment Plant – The City of Brazil is entering into an agreement to provide operation and maintenance services for the sewage treatment plant with the City of Staunton. Staunton will pay the City of Brazil $2,000.00 per month as compensation for services. The City of Brazil will not provide maintenance and repair services to the infrastructure and water lines. The agreement will expire on June 30, 2015. Brazil and Staunton may negotiate and enter into a new agreement for services for the period of July 1, 2015 and thereafter. Linda Messmer made a motion to approve the agreement for Services between Staunton and the City of Brazil regarding the Staunton Waste Water Treatment Plant. Ruthann Jeffries seconded. The motion passed 3-0.
4.) King Street and Golf Course Paving– Linda Messmer discussed a need to pave King Street and the area by the Golf Course. Mayor Wyndham stated that the request needs to go before the City Council. Council Member Carrol Evans stated that she will put the request on the agenda for the May 13, 2015 meeting.
1.) Clerk’s Office – Ruthann Jeffries made a motion to approve. Linda Messmer seconded. The motion passed 3-0.
2.) Utilities’ Office – Linda Messmer made a motion to approve. Ruthann Jeffries seconded. The motion passed 3-0.
FUTURE AGENDA ITEMS: NONE
ADJOURNMENT: A motion to adjourn the meeting was made by Linda Messmer; seconded by Ruthann Jeffries. Meeting adjourned at10:38 a.m. The motion passed 3-0.
Brian Wyndham, Mayor Date
Ruthann Jeffries Date
Linda Messmer Date